*NOTE: Each Quick Guide is in PDF format, unless otherwise stated.
Benefits
Changes
- Change Voluntary Retirement Elections – Updated 9/2020
Leave of Absence
- Request Leave of Absence – Updated 11/2020
- Request Return from Leave of Absence – Updated 11/2020
Tuition Waiver
Benefits
Changes
- Change Voluntary Retirement Elections – Updated 9/2020
Leave of Absence
- Request Leave of Absence – Updated 11/2020
- Request Return from Leave of Absence – Updated 11/2020
Tuition Waiver
Cancel | Configure | Delegate
Cancel | Configure | Delegate
Change Requests: Employee Reassignments, WD Roles & Supervisory Organizations
- Correction Request Form: To submit employee reassignments within a unit and/or changes to employee titles.
- Security Role Request Form: To submit changes in Workday supervisory roles and supervisory organizations.
Change Requests: Employee Reassignments, WD Roles & Supervisory Organizations
- Correction Request Form: To submit employee reassignments within a unit and/or changes to employee titles.
- Security Role Request Form: To submit changes in Workday supervisory roles and supervisory organizations.
Employee Self-Service
- Employee Self-Service Guide * Contains information for adding and updating personal and emergency contacts, changing work space, updating federal and state withholdings, setting up Workday mobile, my shortcuts, and search preferences, viewing and printing pay-slips, adding worker documents, updating w-2 printing elections – Updated 06/2023
Employee Self-Service
- Employee Self-Service Guide * Contains information for adding and updating personal and emergency contacts, changing work space, updating federal and state withholdings, setting up Workday mobile, my shortcuts, and search preferences, viewing and printing pay-slips, adding worker documents, updating w-2 printing elections – Updated 06/2023
HR Recruiting
Add Recruiting Dashboard
Create/Revise Position + Create Job Requisition
- Create a Position: New Positions
- Edit Position Restrictions: Revise an Existing Position
- Create a Job Requisition: Post a Job and Advertise
- Create a Job Requisition for Adjuncts and Temporary Employees: External Posting
Internal Candidates
Search & Hire Process
HR Recruiting
Add Recruiting Dashboard
Create/Revise Position + Create Job Requisition
- Create a Position: New Positions
- Edit Position Restrictions: Revise an Existing Position
- Create a Job Requisition: Post a Job and Advertise
- Create a Job Requisition for Adjuncts and Temporary Employees: External Posting
Internal Candidates
Search & Hire Process
Hiring | Staffing Actions
Hiring
- Hire an Adjunct Employee – Updated 12/2022
- Hire a Temporary Employee – Updated 6/2022
- Hire a Student Worker Employee – Updated 1/2024
Add Additional Job Process
- Add Adjunct Position for an Existing Employee – Updated 6/2021
- Add Student Worker Position for an Existing Employee – Updated 6/2021
- Add Temporary Employee Position for an Existing Employee – Updated 6/2022
Start Job Change Process
* Update/change existing positions for Student, Temporary, and Adjunct employees.
- Start Job Change for Adjunct Employees – New!
- Start Job Change for Student Employees – New!
- Start Job Change for Temporary Employees – New!
Other Staffing Actions
- Change Cost Center for Adjuncts, Student Workers and Temporary Employees
- Change Compensation for Student Workers and Temporary Employees
- Configure the Adjunct Worklet – Updated 06/2021
- Configure the My Staffing Actions Worklet – New 06/2022
- Run Report – End Date for Adjuncts, Student Workers and Temporary Employees
- How to Assign a Costing Allocation for Adjuncts, Student Workers, and Temporary Employees
Hiring | Staffing Actions
Hiring
- Hire an Adjunct Employee – Updated 12/2022
- Hire a Temporary Employee – Updated 6/2022
- Hire a Student Worker Employee – Updated 1/2024
Add Additional Job Process
- Add Adjunct Position for an Existing Employee – Updated 6/2021
- Add Student Worker Position for an Existing Employee – Updated 6/2021
- Add Temporary Employee Position for an Existing Employee – Updated 6/2022
Start Job Change Process
* Update/change existing positions for Student, Temporary, and Adjunct employees.
- Start Job Change for Adjunct Employees – New!
- Start Job Change for Student Employees – New!
- Start Job Change for Temporary Employees – New!
Other Staffing Actions
- Change Cost Center for Adjuncts, Student Workers and Temporary Employees
- Change Compensation for Student Workers and Temporary Employees
- Configure the Adjunct Worklet – Updated 06/2021
- Configure the My Staffing Actions Worklet – New 06/2022
- Run Report – End Date for Adjuncts, Student Workers and Temporary Employees
- How to Assign a Costing Allocation for Adjuncts, Student Workers, and Temporary Employees
Manager Responsibilities
- Approving the Outside Activity Questionnaire – Updated 03/2021
- Change the Work Space for Workers You Support – Updated 09/2020
- Initiate the Termination of a Full-time Employee – Updated 04/2021
- Tuition Waiver/Reimbursement Application Approval Instructions for Manager/Supervisor/Vice President NEW!
Manager Responsibilities
- Approving the Outside Activity Questionnaire – Updated 03/2021
- Change the Work Space for Workers You Support – Updated 09/2020
- Initiate the Termination of a Full-time Employee – Updated 04/2021
- Tuition Waiver/Reimbursement Application Approval Instructions for Manager/Supervisor/Vice President NEW!
Performance Review | Management
Performance Review
- Annual Professional Staff Performance Review
- Managerial Performance Review
- Multi-Year Professional Staff Performance Review
Performance Management
Performance Review | Management
Performance Review
- Annual Professional Staff Performance Review
- Managerial Performance Review
- Multi-Year Professional Staff Performance Review
Performance Management
Period Activity Pay
Period Activity Pay
Time Entry | Timekeeping
Time Entry
- Time Entry for Civil Service Employees (Not Using ZKTeco) – Updated 02/2023
- Time Entry for Holidays (Campus is Open) – Updated 02/2023
- Time Entry for Student Workers – Updated 02/2023
- Time Entry for Temporary Employees – Updated 02/2023
Time Off
- Request, Modify, and Cancel Time Off – Updated 02/2023
Timekeeper
- Approve Time – Updated 02/2023
- Create a Team Time Summary (Managers Only) – Updated 02/2023
- Enter Time for a Worker – Updated 02/2023
- Assign Work Schedule (Facilities Only) – Updated 03/2023
Time Entry | Timekeeping
Time Entry
- Time Entry for Civil Service Employees (Not Using ZKTeco) – Updated 02/2023
- Time Entry for Holidays (Campus is Open) – Updated 02/2023
- Time Entry for Student Workers – Updated 02/2023
- Time Entry for Temporary Employees – Updated 02/2023
Time Off
- Request, Modify, and Cancel Time Off – Updated 02/2023
Timekeeper
- Approve Time – Updated 02/2023
- Create a Team Time Summary (Managers Only) – Updated 02/2023
- Enter Time for a Worker – Updated 02/2023
- Assign Work Schedule (Facilities Only) – Updated 03/2023
Tips and Tools
Tips and Tools